Board Minutes 2008 10

Minutes of the LION Board Meeting
October 28, 2008
Russell Library, Middletown, Connecticut

PRESENT:   Bonny Albanese, MA; Linda Alexander, OL; Matt Beardsley, LION; Gale Bradbury, LB/LG; Katie Brossard, MC; Janet Cavanagh, MD; Peter Ciparelli, NL; Richard Conroy, EX; Lew Daniels, WS; Jan Day, WD; Alan Hagyard, LION; Vince Juliano, MD; Lydia Main, EL; Kelly Marszycki, RA; Cornell McNair, NW; Cindy Muhlbach, HA; Kathy Rieger, BR; Karen Roesler, ME; Sandy Ruoff, GU; Leslie Scherer, WA; Marie Shaw, EH; Cyndi Shirshac, DU; Nancy Wardell, GU; Jonathan Wiener, OR;

I.   CALL TO ORDER at 9:37 a.m

II.    ADDITIONS TO THE AGENDA: Non

III.    PUBLIC COMMENT: None

IV.    APPROVAL OF MINUTES: The minutes of the August 26, 2008 were approved as written on a motion by Jan D., seconded by Peter C.

V.   TREASURER’S REPORT:  Kelly had no additional comments to the Treasurer’s Reports for August and September.  They will be filed for audit.

VI.  ACTION/DISCUSSION

  1. Holds experiment [Leslie S]:  In the summer, LION members agreed to open up their holds policies for three months so that any circulating item in a member library would be available on hold by a patron at any other LION library.  Alan H. said that total holds were up by 41% between 2007 and 2008.  Russell Circulation Head Janet C. reported that Russell’s outgoing holds had more than doubled, increasing by 173%, and the increase had strained staff work load at a time when they were short-handed.  Other libraries also felt the extra work.  It was pointed out that percent change in transit holds would vary depending on each library’s loan policy prior to the experiment.  Some libraries were concerned about having fewer new books on the shelf.  Some felt liberalizing holds policies during the experiment had been well received by patrons.  Not all member libraries had participated in the trial.  There was related discussion about the lack of a holds help page and the problem of unsatisfied holds when the catalog showed requested items as “available.”  Kathy R. appointed a task force to do further work on the issue of liberalizing holds policies and making them consistent throughout LION.  She asked Alan to convene the group.  Member libraries are free to continue participation in the experiment or to withdraw.
  2. LibraryThing [Alan H.]:  There was agreement that LION should renew this service at a cost of $5,000.  After Alan explained the online book review option that is offered, it was agreed that LION should add that function at a cost of $750, but only if Alan could verify that LibraryThing would mediate the submitted reviews.
  3. NEXT MEETING:  Guilford will host the December 16, 2008 Annual Meeting (9:00 AM) and Business Meeting (9:30) and will arrange for an 11:30 brunch at a nearby restaurant.

VII.   REPORTS

1.  LION staff:

Andy has loaded the bibliographic records from MARCIVE and is in process of loading the authority list.

 Matt is installing new and replacement PCs at several libraries.

Alan installed WebPac Pro software.  Via email, he reported to member libraries on minor changes in our OPACs.  Tuesday, 11/4/08, Alan will install new software version.  Work should be completed by 9:00 AM.  Work on LION web site is progressing.

2.  LION Committees:

Finance Committee met on 10/14/08 at Alan’s request.  He identified several issues that need attention:  projected increase in LION fees for FY 2010, price lists left over from the Dynix days, large number of PCs that Rick and Matt maintain, guidelines on cash reserve.  The Committee has no recommendations at this time.  Alan elaborated on the issues he had raised.  LION could use an additional part-timer to help Alan, Rick, and Matt, and he would like to see LION contribute to the reserve fund.  To assist member libraries in budget planning a motion was made by Lydia M. and seconded by Peter C. that fees increase by no more than 3% for fiscal year 2010.  Motion passed.

Katie B. of Planning Committee reminded members to visit the Strategic Plan blog to read and post comments.

Nancy Wardell resigned from her position as Circulation Committee Chair.  In her letter to the Board, she wrote:  “After having served 10 years as the Circ Committee Chair, I have decided to retire from the position effective December 31, 2008.  It has been a pleasure holding this position and I would like to thank Andy and Alan and all of the LION Staff for all of their help.”  Kathy R. thanked Nancy for her service and the Board gave Nancy a round of applause!

VIII. OLD BUSINESS:  None.

IX. NEW BUSINESS:  Lydia Main was congratulated on the publication of her book.

X. ADJOUURNMENT:  At 11:12 AM.

Next Meeting:  Guilford Library, 9:00 Annual Meeting, 9:30 Business Meeting, Brunch to follow.

 

Respectfully submitted,

Vince Juliano, Secretary

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